Communications Policy
Human-Centered AI Communications Standard
AI can help us do more. People are still responsible for what we say and share.
WHAT WE BELIEVE At Hot Fry Media, we use AI as a tool, not a substitute for human care or judgment. It can help us research, create, and work more efficiently, but trust, accuracy, privacy, dignity, and real human voice always come first.
Six promises we work by
1 People stay in charge
AI can help us explore ideas, gather information, draft, analyze, and create. But a real person makes the decisions, understands the context, checks the work, and gives final approval.
2 We are honest about how we use AI
When AI has played a meaningful role in creating or changing content, we are open about it when the law, a platform, a client commitment, or the audience reasonably calls for disclosure. We never invent people, quotes, testimonials, events, or endorsements.
3 We check before we share
AI can sound convincing and still be wrong. We verify names, dates, quotations, statistics, citations, images, and important claims using reliable sources before anything is published or shared.
4 We protect people's information
We do not place confidential, personal, proprietary, or sensitive information into AI systems without permission and appropriate safeguards. We take particular care when our work involves children, patients, survivors, or vulnerable communities.
5 We protect real voices
Good communication should still sound like the person or organization behind it. We use AI to support a real voice, not flatten it. We also look carefully for bias, stereotypes, accessibility concerns, cultural context, impersonation, and manufactured engagement.
6 We own the outcome
For sensitive or high-impact work, we keep an appropriate record of our sources, material AI use, significant changes, reviews, and approval. If we get something wrong, we correct it quickly and explain what happened when the situation calls for it.
THE HOT FRY MEDIA PROMISE AI may support our work, but it does not get the final word. A real person reviews and stands behind every public-facing deliverable.
Where this applies:
All Hot Fry Media and client work, including text, images, audio, video, chatbots, data analysis, and automated communications. If a law, contract, or platform has a stricter rule, we follow it.